Join our family

We’d love you to join our team here at Track Academy. Take a look below at our current vacancies and get in touch!

Athletics volunteer coach

This is a great opportunity for a newly qualified Athletics Coach / Assistant Athletics Coach to gain valuable Coaching experience under the guidance of experienced and renowned National and International Coaches.

Track Academy are also offering FREE Coaching Assistance qualification to non-qualified Coaches aiming to kick start a role in Coaching. Interested candidates will volunteer for a minimum of 21 hours prior to booking onto the England Athletics course.

The right candidate will join an Academy where Athletes of all abilities are coached and developed to be medal winning champions!

We operate 52 weeks a year.

  • WHERE – Willesden Sports Centre, Donnington Road, London NW10 3QX.
  • WHEN – Tuesdays: 4pm–5.30pm / 5pm–6.30pm, Thursdays: 5pm-6.30pm, Saturdays: 10am-11am / 11am-12.30pm

What is required?

  • Enthusiasm and Engagement
  • Excellent time management and communication skills
  • Professional attitude
  • Committed and Motivated
  • A minimum of 21 hours’ voluntary

Desirable:

  • First Aid trained
  • Experience of coaching lower secondary school aged children
  • Assistant Coach or Athletics Coach Badge
  • A minimum voluntary coaching of three months.

A fully enhanced CRB/DBS check is also required but can be organised if successful. If you’re interested in this position please upload your CV, with attention to Yvonne Simpson.

admin@trackacademy.co.uk or call 07956 715052 for more information.

Immediate Start

Mentor

Key purpose: A mentor’s main function is to assist young people in discovering and reaching their full potential. Mentors should listen to and help their mentees find solutions to their problems instead of directing them. Also, mentors should encourage their mentees’ development.

Accountable to: Education and Mentoring Co-ordinator

Main sessions (unless otherwise agreed):

  • Tuesday: 4pm to 6.30pm
  • Thursday: 5pm to 6.30pm
  • Saturday: 10am to 12.30pm

Main location (unless otherwise agreed): Willesden, North West London

Rate: £8 per hour (between 1.5 to 8 hours a week depending on agreed schedule)

Employment status: Self-employed

DBS disclosure: Enhanced DBS required

Please send your CV and cover letter to Janice Zeniou at mentoring@trackacademy.co.uk and we will then organise an interview/assessment date.

Person specification

Qualifications

  • Essential – At least 5 GCSEs grades A-C (including maths and English language)
  • Essential – At least 3 A levels or level 3 equivalents (BTECs, NVQs, National Diplomas, etc.)
  • Desirable – Graduate/undergraduate

We are happy to consider those who do not have all the above qualifications if they can demonstrate their ability to support student athletes.

Experience

  • Essential – working as part of a team
  • Desirable – working with young people in (school, after school clubs, charity organisations, etc.)

Character traits

  • Positive and encouraging
  • Willing to challenge behaviour in a firm and fair way
  • Excellent timekeeping and organisational skills
  • Proactive rather than reactive
  • Friendly
  • Empathetic
  • Open-minded and non-judgemental
  • Patient and calm

Skills

  • Good time-management
  • Good communication/listening skills
  • Understanding mentoring
  • Effective problem solving
  • Planning: assessment, prioritisation, reviews, goals, action plans
  • Great at organisation
  • Questioning

Key duties and responsibilities

Responsibilities

  • Arrive at least 10 minutes before your scheduled session.
  • Getting to know your student athletes/mentees and building rapport
  • Challenging negative behaviours immediately and consistently
  • Noting and celebrating progress and personal development
  • Updating the mentoring department directly to support positive behaviour changes
  • Maintain the privacy and confidentiality of each mentee

Group mentoring

  • After being assigned to a coach, observe student athlete group dynamics and the interactions with their coaches (micro-mentoring)
  • Start to build a rapport with your assigned group student athletes (and their coach) by taking an interest in their education, behaviour and lives on and off the track in order to become familiar with their needs (micro-mentoring)
  • Support the coaches with behaviour management of their training group eg. use timeout bench for one-to-one mentoring interventions with persistent low level behaviour (macro-mentoring).
  • Respond appropriately to student behaviour and escalate prolonged, repeated or severely irresponsible behaviour to your coordinator (macro-mentoring and intervention-mentoring)
  • Ensure that all instances of macro-mentoring and intervention-mentoring are recorded with name, date, issue and resolution this includes interactions between your assigned athletics coach and student athletes
  • Regularly communicating mentoring updates and concerns so we can build a picture of the young person and if necessary, proof of escalating a case for further one-to-one mentoring support

One-to-one mentoring

  • Meet mentees at the designated location and times
  • Set boundaries and ground rules
  • Set goals and review regularly until they are achieved
  • Complete contact sheets for each session of one-to-one mentoring in order to keep up to date clear records

Record keeping and reporting child protection issues

  • Maintain accurate and comprehensive records of student progress and achievement
  • Provide students with positive feedback on performance that reinforces student achievement and focuses on improvement
  • Provide detailed, accurate and informative written and oral reports about mentees as required for case study building
  • Ensure the wellbeing of athletes by:
  • Reporting any children at risk or any suspicion of neglect
  • Sharing supervision duties with other staff diligently
  • Appropriately assisting students who are hurt, sick or in distress
  • Identifying and reporting child protection risks.

Additional duties/responsibilities

The nature of Track Academy work is such that tasks and responsibilities can be unpredictable and/or varied. All staff are therefore expected to work in a flexible manner when tasks that are not specifically covered in their job description have to be undertaken.

Track Academy is a learning organisation and is committed to excellence:

  • All staff have a responsibility to contribute to making Track Academy a better and ultimately excellent, learning organisation
  • Undertake some liaison and teamwork duties in order to contribute to the integrated nature of the project and implement Track Academy’s wider goals such as:
  • Attending scheduled staff meeting, briefings, parent-teacher interviews/pastoral meetings
  • Participating in professional development opportunities
  • The post-holder will, as required, contribute to materials/resources/publications/newsletters/website and team meetings
  • The post-holder will be aware of the provisions of safeguarding, health and safety in accordance with Track Academy’s expectations
  • The post-holder will uphold and reflect Track Academy values and policies in respect of equality and diversity in all they do and say.
English tutor

Key purpose: To deliver the tuition at Track Academy’s educational support services.

Accountable to: Education and Mentoring Co-ordinator

Responsible for: Connie Henry’s Track Academy Supplementary School Athletes (both under 18s and 18+)

Time: Saturdays, 9am to 11am

Location: Willesden, North West London

Hourly rate: £15 per hour (maximum two hours per week)

Employment status: Self-employed

DBS disclosure: Enhanced DBS required

Please send your CV and cover letter to Janice Zeniou at mentoring@trackacademy.co.uk and we will then organise an interview/assessment date.

Person specification

Qualifications

  • Essential – At least 5 GCSEs grades A-C (including English language grades A-A*)
  • Essential – A level English language grades A-A*
  • Essential – English graduate/undergraduate
  • Desirable – QTS or other relevant teaching qualifications

We are happy to consider those who do not have all the above qualifications if they can demonstrate their ability to support student athletes up to GCSE level during the paid trial period in the role.

Experience

  • Essential – working as part of a team
  • Desirable – working with young people in an informal setting (after school clubs, charity organisations etc)
  • Desirable – teaching/tutoring experience

Character traits

  • Positive and encouraging
  • Willing to challenge behaviour in a firm and fair way
  • Excellent timekeeping and organisational skills
  • Proactive rather than reactive

Key duties and responsibilities

Responsibilities

  • Meet and tutor students at the designated location and times.
  • Undertake some liaison and teamwork duties in order to contribute to the integrated nature of the project and implement Track Academy’s wider goals such as:
  • Attending scheduled staff meeting, briefings, parent-teacher interviews/pastoral meetings
  • Participating in professional development opportunities
  • Complete requested administrative tasks accurately and on time:
  • Prepare a comprehensive learning programme
  • Plan and submit lessons ahead of time including resources for the delivery of tuition
  • Assess and track the progress of athletes with standardised tests every six weeks
  • Write termly student reports (end of autumn, spring and summer)
  • Identify individual learning styles and needs and plan learning experiences that will enable all students to achieve success
  • Be able to differentiate between different learning needs and accommodate all varying intellectual needs
  • Know and understand a range of learning methodologies and technologies and their application in the classroom
  • Ensure appropriate content of teaching and learning in line with curriculum demands
  • Ensure the wellbeing of athletes by:
  • Sharing supervision duties with other staff diligently
  • Appropriately assisting students who are hurt, sick or in distress
  • Identifying child protection risks.

Classroom management and behaviour education

  • Establish positive and maintain a task orientated learning environment
  • Set and adhere to timelines for completion of work
  • Negotiate and implement consequences, if expectations are not adhered to
  • Respond appropriately to student behaviour and escalate prolonged, repeated or severely irresponsible behaviour to your coordinator

Assessment and reporting of student learning

  • Maintain accurate and comprehensive records of student progress and achievement
  • Use assessment tasks that are purposeful and relevant to the teaching and learning programme and the learning needs of students
  • Provide students with positive feedback on performance that reinforces student achievement and focuses on improvement
  • Provide detailed, accurate and informative written and oral reports about students as required by the school

Additional duties/responsibilities:

The nature of Track Academy work is such that tasks and responsibilities can be unpredictable and/or varied. All staff are therefore expected to work in a flexible manner when tasks that are not specifically covered in their job description have to be undertaken.

Track Academy is a learning organisation and is committed to excellence:

  • All staff have a responsibility to contribute to making Track Academy a better and ultimately excellent, learning organisation
  • The post-holder will, as required, contribute to materials/resources/publications/newsletters/website and team meetings
  • The post-holder will be aware of the provisions of safe guarding, health and safety in accordance with Track Academy’s expectations
  • The post-holder will uphold and reflect Track Academy values and policies in respect of equality and diversity in all they do and say
Volunteer Role: Secretary to the Board of Trustees

Reports to: 
Board of Trustees

Job purpose
The charity secretary is primarily responsible for the smooth and efficient running of meetings of the trustee board and any sub-committees, providing assistance and support to the chair of the board of trustees.The charity secretary may also be closely involved in monitoring the compliance with various legislative and regulatory requirements affecting the charity and its activities, and ensuring that the trustees’ decisions are acted upon, and that all decisions made by the trustees are in accordance with the governing document, reflect the objects of the charity, and continue to provide public benefit.The charity secretary should be responsible for keeping the ‘conscience’ of the charity, by way of ensuring that the trustees continue to take decisions and act in line with the governing document, and comply with the relevant legislative and regulatory requirements the charity is subject to.

Key accountabilities
To liaise with the chair and chief executive officer to plan, arrange and produce agendas and supporting papers for trustee meetings and for drafting the subsequent minutes.To act as charity secretary and ensure that charity law, and regulatory requirements of reporting and public accountability are complied with.To ensure that all meetings comply with the requirements of the governing document.

Main duties
Arranging and administrating trustee meetings and any sub-committees in line with legal, and other regulatory requirements, and in accordance with the governing document. If the position of charity secretary is an honorary one, this may be in partnership with a paid member of staff.

Advise and guide the board of any legal and regulatory implications of the charity’s strategic plan.

Acting as the custodian of the governing document, in liaison with the trustees, reviewing its appropriateness and monitoring that the charity’s activities reflect the objects set out in the governing document. Also, to act as the holder statutory registers and books, and other legal and important documents such as insurance policies.

Supporting the trustees in fulfilling their duties and responsibilities, organising trustee induction and ongoing training.

Ensuring that trustee decisions are implemented in accordance with the charity’s governing document or other internal operational procedures.

Ensuring the charity’s stationery, including electronic communications (emails, websites etc), orders, invoices, cheques and other relevant documents include all the details required under company law and, if applicable, charity law and/or VAT law.

Plan and prepare the committee meetings and AGM with others as appropriate (planning dates, booking rooms, sending out minutes and other papers.

Minute committee meetings or ensure another minute taker is available.

Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions.

Knowledge, skills and experience

  • Good listening, oral and literacy skills.
  • Ability to organise time and work to deadlines.
  • Record keeping, information retrieval and dissemination of Management Committee data/documentation to the trustees and relevant parties.
  • Writing agendas and concise minutes.
  • Knowledge of charity law and the voluntary sector.

Email admin@trackacademy.co.uk or call 07956 715052 for more information.

Volunteer Role: Treasurer to the Board of Trustees

Reports to

Board of trustees

Job purpose 

  • Oversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of the organisation.
  • Oversee the production of necessary financial reports/returns, accounts and audits.

Main duties

  • Quarterly report the financial position at committee meetings (balance sheet, cash flow, fundraising performance financial viability of charity etc).
  • Oversee with staff the production of an annual budget and propose its adoption at the last meeting of the previous financial year.
  • Ensure proper records are kept and that effective financial procedures and controls are in place,
  • Lead on appointing and liaising with auditors/an independent examiner.
  • Oversee bookkeeping is kept up-to-date. Quarterly report
  • Quarterly report on the petty cash system
  • Quarterly carry out reconciliation

Knowledge, skills and experience

  • Knowledge and experience of current and fundraising finance practice relevant to Charities
  • Knowledge of bookkeeping and financial management (as necessary).
  • Good financial analysis skills.
  • Ability to communicate clearly

Email admin@trackacademy.co.uk or call 07956 715052 for more information.

Education & Mentoring Administrator

30.5 hours per week including Saturdays from 9am to 1pm. Wednesdays and Fridays off. May include weekends.

Reports to

Project Coordinator

Job purpose 

To coordinate Track Academy’s Education and Mentoring Programme, ensuring delivery of relevant training and new workshops, as well as a sufficient number of Mentors and tutors to enhance the programme, in liaison with other Track Academy partners and staff (paid and unpaid) to ensure smooth running of the programmes.

Main duties

Mentoring

  • Identify new mentees to be referred
  • Ensure mentors are constantly being recruited
  • Ensure all mentoring relationships are managed
  • Create workshops specific for education and mentoring

Education

  • Ensure tutors are constantly being recruited
  • Ensure relevant tutors are available for tutoring,
  • Promote/Advertise all maths and English classes
  • Complete and file all reports
  • Manage and administer the homework club
  • Ensure the security of all personal data

Other

  • Produce the monthly Newsletter
  • Manage Jack Petchy Award
  • SOP (Standard Operating Procedures)
  • Manage invoices
  • Manage bookings of facility
  • Organise TAAG (Track Academy Athlete Group)
  • Manage relationship with CNWL (College of North West London)
  • Manage Mentor/Tutor Volunteers

Key relationships and stakeholders

  • Director/Founder
  • Mentors
  • Mentees/Student Atheltes
  • Coaches
  • Teachers
  • Parents
  • Strategic Partners
  • Tutors
  • External new parties as required

Knowledge, skills and experience

Essential

  • Strong administrative skills
  • Project & programme management skills
  • DBS Clearance
  • Strong written and verbal communication skills
  • Ability to juggle multiple, sometimes conflicting priorities
  • High levels of self-motivation
  • Communication and people skills

Desirable

  • An understanding of sport and influence on young people
  • Experience as a mentor
  • Experience communicating with parents

Email admin@trackacademy.co.uk or call 07956 715052 for more information.