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We’d love you to join our team here at Track Academy. Take a look below at our current vacancies and get in touch!

Operations Manager

Operations Manager
Salary: £30,000 – £35,0000 p/a
Full time – 36 hours per week with some evening and weekend work expected.
Annual Leave – 25 days per annum
Length of contract: 1 year (with a view to make the role permanent after performance and funding reviews)

Job Title: Progressions and Operations Manager
Office based, reporting to: Connie Henry, Founder and Director

Job Purpose Summary
This post has been created to support the charity in delivering its day to day operations including oversight and development organisational processes, reporting, monitoring and evaluation, HR managing relationships with local partner agencies and groups. The post will work with a small team to ensure the charity is efficient, compliant and delivers high impact work across Brent.

Key Responsibilities and Accountabilities
Develop and deliver on all actions points and deadlines as developed with the Director and board of trustees
a) Ensure the charity is operating efficiently and take action to improve its effectiveness
b) Supporting the fundraising and financial development strategies
c) Maintaining and developing standard operation procedures
d) Oversight of the performance of projects and supporting the team to ensure high quality
e) Management of a small staff team, offering leadership, inspiration and accountability.
f) Manage key functions within the charity, including financial systems, HR monitoring and act as the Office Manager.
g) Liaise with funders and potential funders, ensuring positive relationships are maintained and TA is represented as required.
h) Lead on project returns to funders, delegating as required. i) Work with the leadership team to embed a culture of continuous improvement.

Skills required:

Personal Specification
– A strong understanding and experience of operating a small-medium sized organization, its functions and governance structures.
– Experience of building and maintaining strong and mutual partnerships with like minded organisations
– Experienced of working with young people from chaotic backgrounds, with an ability to build positive relationships
– Understand and experienced in delivering youth leadership programming
– Experienced in a leadership role and possessing evident skills in operational management
– A solution focused disposition with an eye for troubleshooting
– Able to nurture and growth positive external working relationships
– Astute and understands the youth, sports, and community agendas well.
– Able and experienced in managing high volume of tasks in a fast-paced environment.

– Experience of developing and maintaining internal systems
– Experience of establishing and managing steering groups
– Educated to degree level or equivalent in a related field
– Management qualification

Please send a cover letter along with a CV to:

Multi-Skills Administrator

Salary: £18 000 p/a
Full Time – 36 hours per week with some evening and weekend work expected
Annual Leave – 25 days per annum
Office: College of North West London, Willesden Centre, Dudden Hill Lane, London NW10 2XD
Length of contract: Permanent

Job purpose
This role is a great opportunity to combine a passion for sport, fitness and children with administration activities. This vacancy has been created to support and ensure the smooth running of Track Academy’s Multi-Skills programme in line with policies, standard operating procedures and guidelines. The successful candidate will develop strategies and programmes to achieve the aims and objectives of the academy. Duties will vary from reception work to administration, marketing and promotion of our services. The role will ensure that all information and data is up-to-date and that the fundraising consultants have all relevant data they need by planning ahead ensuring that all administrative needs are met on time.  

Key responsibilities and accountabilities

Overall ownership of the Multi-Skills department and providing support to all Track Academy teams. This includes, but is not limited to the following:

  • Coordination of the Multi-Skills training programme
  • Monitoring student athletes, referring and supporting student athletes and parents as required
  • Building and growing relationships with parents of the Multi-Skills students
  • Ensuring that Multi-Skills have the required number of attendees and coaches
  • Organise taster sessions for multi-skills in primary schools
  • Ability to network and build relationships with stakeholders, partners and funders
  • To assist with data inputting of attendance, signing-in registers, questionnaires, events, workshops etc. onto VIEWS database
  • Ability to write reports and statistical summaries from VIEWS for discussion at team meetings or when requested by Project Co-ordinators or Director
  • Work with the Education and Mentoring team to organise workshops for Multi-Skills and implement Track Academy Life Skills fundamentals into each session
  • Manage, track and create the summer holidays and half term programme and ensure all student athletes are informed and well attended
  • Assist the Education and Mentoring Administrator when required
  • To provide administration support to all Track Academy’s team
  • Ensure social media platforms are kept updated which includes Instagram, Twitter and Facebook
  • Create monthly newsletters in co-ordination with the Education and Mentoring Administrator

Skills required

  • Ability to work with children
  • Communication skills: both written and oral
  • Good IT and administrative skills and a high level of attention to detail
  • Good planning, organising and time management skills
  • Strong social media platform knowledge and creativity flare

Personal Specification  

  • A strong interest in sport and recreation and an awareness of the issues affecting the sports sector
  • A coaching licence certified by any sport’s governing body
  • A high degree of self-motivation and a drive for change and improvement
  • Good communication and interpersonal skills
  • Sound business ability and a professional attitude
  • An enthusiastic and engaging personality
  • The ability to build, nurture and maintain effective relationships and to communicate well with a variety of people
  • The ability to work well in a team, in a dynamic and customer-focused environment
  • The ability to work independently
  • The ability to project a positive image of sport to people at all levels
  • The ability to be flexible and deal with uncertainty when needed
  • Able to manage tasks in a fast-paced environment
  • DBS Clearance and Safeguarding Children Certificate


  • Athletics coaching badge
  • First aid certificate
  • Website experience
  • Teaching assistant experience
  • A degree or qualification in sport related subjects, leisure studies or health promotion

Post title:

Key purpose:
A mentor’s main function is to assist young people in discovering and reaching their full potential. Mentors should listen to and help their mentees find solutions to their problems instead of directing them. Also, mentors should encourage their mentees’ development.

Accountable to:
Education and Mentoring Administrator

Main sessions (unless otherwise agreed):
Tuesday – 4pm – 6:30pm
Thursday – 4pm – 6:30pm
Saturday – 10am to 12:30pm

Main Location (unless otherwise agreed):
Willesden, North West London

£8.72 per hour (approximately 1.5 – 8 hours a week depending on agreed schedule)

Employment Status:

DBS disclosure:
Enhanced DBS required

Please send your CV and cover letter to Andrea Bishop – and we will then organise an interview/assessment date.

Person specification
Essential – At least 5 GCSEs grades A-C (including maths and English language)
Essential – At least 3 A levels or level 3 equivalents (BTECs, NVQs, National Diplomas, etc.)
Desirable – Graduate/undergraduate
We are happy to consider those who do not have all the above qualifications if they can demonstrate their ability to support student athletes.

Essential – working as part of a team.
Desirable – working with young people in (school, after school clubs, charity organisations, etc.)

Character traits
Positive and encouraging
Willing to challenge behaviour in a firm and fair way
Excellent timekeeping and organisational skills
Proactive rather than reactive
Open-minded and Non-judgemental
Patient and calm

Good time-management
Good communication/listening skills
Understanding mentoring
Effective problem solving
Planning: assessment, prioritisation, reviews, goals, action plans
Great at organisation

Key duties and responsibilities
Arrive at least 10 minutes before your scheduled session.
Getting to know your student athletes/mentees and building rapport.
Challenging negative behaviours immediately and consistently.
Noting and celebrating progress and personal development.
Updating the mentoring department directly to support positive behaviour changes.
Maintain the privacy and confidentiality of each mentee.

Group mentoring
After being assigned to a coach, observe student athlete group dynamics and the interactions with their coaches (Micro-mentoring).
Start to build a rapport with your assigned group student athletes (and their coach) by taking an interest in their education, behaviour and lives on and off the track in order to become familiar with their needs (Micro-mentoring)
Support the coaches with behaviour management of their training group e.g. use timeout bench for one-to-one mentoring interventions with persistent low level behaviour (Macromentoring).
Respond appropriately to student behaviour and escalate prolonged, repeated or severely irresponsible behaviour to your coordinator (Macro-mentoring and Intervention mentoring)
Ensure that all instances of Macro-mentoring and Intervention-mentoring are recorded with name, date, issue and resolution this includes interactions between your assigned athletics coach and student athletes.
Regularly communicating mentoring updates and concerns so we can build a picture of the young person and if necessary, proof of escalating a case for further one-to-one mentoring support.

One-to-one mentoring
Meet mentees at the designated location and times.
Set boundaries and ground rules
Set goals and review regularly until they are achieved
Complete contact sheets for each session of one-to-one mentoring in order to keep up to date clear records
Record keeping and reporting child protection issues
Maintain accurate and comprehensive records of student progress and achievement.
Provide students with positive feedback on performance that reinforces student achievement and focuses on improvement.
Provide detailed, accurate and informative written and oral reports about mentees as required for case study building.
Ensure the wellbeing of athletes by:
– Reporting any children at risk or any suspicion of neglect.
– Sharing supervision duties with other staff diligently.
– Appropriately assisting students who are hurt, sick or in distress.
– Identifying and reporting child protection risks.

Additional duties/responsibilities
The nature of Track Academy work is such that tasks and responsibilities can be unpredictable and/or varied. All staff are therefore expected to work in a flexible manner when tasks that are not specifically covered in their job description have to be undertaken. Track Academy is a learning organisation and is committed to excellence:
All staff have a responsibility to contribute to making Track Academy a better and ultimately excellent, learning organisation.
Undertake some liaison and teamwork duties in order to contribute to the integrated nature of the project and implement Track Academy’s wider goals such as:
– Attending scheduled staff meeting, briefings, parent-teacher interviews/pastoral meetings.
– Participating in professional development opportunities.
– The post-holder will, as required, contribute to materials/resources/publications/newsletters/website and team meetings.
– The post-holder will be aware of the provisions of safeguarding, health and safety in accordance with Track Academy’s expectations.
– The post-holder will uphold and reflect Track Academy values and policies in respect of equality and diversity in all they do and say.

Coaching opportunities

Track Academy is recruiting athletics coaches who specialise in long and middle distances, triple jump, long jump, throws and hurdles.

This is a great opportunity for newly-qualified athletics coaches to gain valuable coaching experience and to deliver the academy’s life skill builders programme under the guidance of experienced and renowned national and international coaches.

The right candidate will join an academy where athletes of all abilities are coached and developed to be medal-winning champions.

We operate 50 weeks a year.


WHEN – Various athletics programmes.

Multi-skills sessions: Tuesdays from 4pm to 5pm and Saturdays from 10am to 11am

Mainstream sessions: Tuesdays and Thursdays from 5pm to 6.30pm and Saturdays from 11am to 12.30pm

What is required?

  • Enthusiasm
  • Excellent time management and communication skills
  • Professional attitude
  • Commitment and motivation
  • Committed to delivering Track Academy’s Life Skill Building programme


  • Athletics Coach Badge
  • First Aid trained
  • Safeguarding Children and Protection awareness
  • Experience of coaching and mentoring children

A fully enhanced CRB/DBS check is also required but can be organised if successful. If you are interested in this position please send your CV to Yvonne Simpson at or call 07956 715052 for more information.